✦ The Follow-Up Flow™ by Pivot & Prosper ✦
Stop Losing Leads
After Every Event
A done-for-you lead capture and follow-up system for businesses that meet potential customers in person. We install it for you, customize it to your business, and help you turn event conversations into booked calls, quotes, appointments, and sales.
Perfect for markets, expos, conventions, networking events, pop-ups, and community events.
THE PROBLEM
Why Businesses Lose Leads After Events
Businesses lose event leads when there is no simple system to capture contact information, send timely follow-up, and guide interested people toward the next step. After a market, expo, convention, networking event, or pop-up, leads often get scattered across business cards, paper forms, texts, social messages, spreadsheets, or memory.
📇
The Business Card Black Hole
You collected 50 cards. You emailed 10. The other 40 are still in a pile on your desk — and the moment has long passed.
⏰
Follow-Up Fatigue
You start strong Monday. Life happens. Then it's been 10 days and your motivation to reach out is dead and gone.
📵
No Connect, No Recovery
You try to reach out. They don't respond right away. You feel bad reaching out again so quickly. The follow-up dies a quiet death.
💸
Wasted Event Investment
Booth fees. Travel. Hotel rooms. Time away from your business. Without a solid follow-up plan, every event costs you money you won't get back.
Introducing The Follow-Up Flow™
What If Your System Followed Up For You Before You Even Leave the Event?
Imagine someone stops by your booth, table, or networking conversation and shows interest in what you offer. Instead of hoping you remember to follow up later, they scan a QR code, share their information, and immediately receive a friendly message from your business.
Behind the scenes, their contact information is saved, their interest is organized, and the next step is clear — whether that is booking a call, requesting a quote, claiming an offer, scheduling an appointment, or continuing the conversation.
HOW IT WORKS
From Handshake to Follow-Up Without the Manual Chase
The Follow-Up Flow™ gives your business a simple way to capture leads at in-person events and follow up while the conversation is still fresh. Instead of sorting through cards, notes, and screenshots later, your system starts working the moment someone scans your QR code.
01
They Scan Your QR Code
Open your Follow-Up Flow™ QR code right from your phone, display it at your booth, or print it on your table sign, flyer, postcard, or business card. When someone is interested, they scan the code and share their information before they walk away.
02
They Get an Instant Follow-Up
Your lead receives a friendly text or email from your business right away, so they are not waiting days to hear from you — and you are not trying to remember who said what.
03
You Get Notified and Can Add Notes
As soon as someone submits their information, you receive a real-time notification. Their contact is saved automatically, and you can add a quick note while they are still standing there — or right after they walk away — so you remember who they are, what they asked about, and what they need next.
04
They Know the Next Step
Depending on your business, your follow-up can point them toward booking a call, requesting a quote, scheduling an appointment, claiming an offer, or continuing the conversation.
Built Into Your Follow-Up System
Everything Pre-Built, Nothing Left to Figure Out
We install The Follow-Up Flow™ for your business so you have a simple, organized way to capture leads, follow up quickly, remember conversations, book appointments when needed, and keep the right people notified.
Your Own QR Code
Use it on your phone, booth sign, table display, flyer, postcard, or business card so interested people can quickly share their information.
A Simple Lead Form
Your form collects the details you need, such as name, phone, email, what they are interested in, and how they want to be contacted.
Instant Follow-Up Messages
After someone fills out the form, they can receive a friendly text or email right away while the conversation is still fresh.
Real-Time Lead Notifications
You get notified when a new lead comes in, so you know someone just reached out and can follow up personally when needed.
Notes You Can Add From Your Phone
Log conversation context, pain points, and next steps from your phone so you immediately know what to reference in your personal follow-up.
A Clear Follow-Up List
Instead of scattered cards, notes, texts, and spreadsheets, your leads are organized in one place so you can see who is new, who needs follow-up, and who is ready for the next step.
Booking Link, If You Need It
If your next step is a call, consultation, estimate, demo, class, or appointment, your calendar link can be included in the follow-up so leads can book without extra back-and-forth.
Team Notifications, If Needed
If someone else on your team needs to respond, the system can notify the right person so new leads do not sit unnoticed or fall through the cracks.
What Happens Next
A Follow-Up Chain Reaction That Keeps Working
BUILT FOR
If You Meet Potential Clients In Person,
The Follow-Up Flow™ Was Made for You
🛍️
Markets & Pop-Ups
For vendors, makers, boutiques, product sellers, food businesses, and local brands who meet interested shoppers in person and want a simple way to stay connected after the event.
🏢
Expos & Trade Shows
For businesses investing in booths, printed materials, samples, travel, and event fees — and needing a better way to turn event conversations into real follow-up.
🤝
Networking Groups
For BNI members, chamber events, referral groups, meetups, and local business owners who want to follow up while the conversation is still fresh.
📋
Service Providers
For photographers, med spas, salons, coaches, consultants, organizers, wellness providers, and home service businesses that want more inquiries to turn into booked calls, quotes, or appointments.
Done For You
You Don’t Have to Build Any of This Yourself
The Follow-Up Flow™ is installed and customized for your business, your offer, and your next step. You do not have to build the forms, write every message, connect the calendar, create the follow-up process, or figure out where leads should go.
We Set Up the Lead Capture
Your QR code and lead form are created so people can easily share their information at events.
We Customize the Follow-Up
Your text and email messages are adjusted around your business, your voice, and what you want leads to do next.
We Organize the Lead List
Your new leads are saved in one place so you can see who came in, who needs attention, and who is ready for the next step.
We Connect Booking If Needed
If your business books calls, estimates, consultations, demos, classes, or appointments, your calendar link can be included in the follow-up.
We Set Up Notifications
You can be notified when new leads submit their information, and team members can be notified too if someone else needs to respond.
We Show You How to Use It
You will know how to pull up your QR code, view new leads, add notes, and follow up without feeling lost in the tech.
Ready to use before your next event.
Imagine leaving your event knowing every interested person was captured, followed up with, and organized before you even finished packing up your booth.
That is the difference a real follow-up system makes.
GET STARTED
Your Next Event Could Be Your Best-Converting One Yet
You have already done the hard part by showing up, starting conversations, and meeting interested people. Now you need a follow-up system that captures every warm lead, sends the first message, keeps everything organized, and helps you turn those conversations into real next steps.
Done-for-you setup. Ready to use before your next event.
SIMPLE, TRANSPARENT PRICING
Start With a Reusable Follow-Up System
The Follow-Up Flow™ is installed once as your core event lead follow-up system, so you have a simple way to capture leads, send instant follow-up, stay organized, and guide people toward the next step whenever you meet potential customers in person.
Core Setup
$497 setup + $97/month
Done-for-you core system setup
Reusable QR code lead form
Instant text or email follow-up
Lead notifications
Lead notes and contact organization
Booking link setup, if needed
Team notifications, if needed
Simple walkthrough so you know how to use it
Monthly access to your follow-up system
Your Core System:
Your monthly plan gives you access to your reusable Follow-Up Flow™ system. You can use it at future events, pull up your QR code anytime, view new leads, add notes, and make simple updates as needed.
No long-term contract · monthly access cancel anytime
Optional Add-On
Additional custom event setups are
$197 each.
Custom Event Setup Includes:
Event-specific QR code or form
Event-specific follow-up message
Event source tracking
Updated offer, booking link, or next step
Team notifications, if needed
Need Event-Specific Help?
If you want us to customize the system for a specific event, offer, audience, or follow-up message, we can do that for you. Additional custom event setups are $197 each.
QUESTIONS
Common Questions
Before you set up The Follow-Up Flow™, here are a few common questions about how it works, who it is for, and what happens after someone scans your QR code.
What is The Follow-Up Flow™?
The Follow-Up Flow™ is a done-for-you event lead follow-up system for businesses that meet potential customers in person. It helps you capture leads with a QR code, send instant follow-up, organize contact details, add notes, and guide people toward the next step.
Who is this for?
This is for businesses that meet leads at markets, pop-ups, expos, trade shows, conventions, networking events, community events, workshops, or in-person sales conversations.
Can I use EventFlow for multiple events?
Yes. Once your system is set up, you can use it again and again for future markets, expos, conventions, networking meetings, pop-ups, and community events.
I'm a solo operator — does this still work for me?
Yes. The Follow-Up Flow™ works well for solo business owners because it helps you capture leads, follow up quickly, and stay organized without needing a team.
Does this only work for trade shows?
No. It can be used at trade shows, but it also works for markets, pop-ups, networking events, workshops, community events, conferences, expos, and everyday in-person conversations.
Do I need to be tech-savvy to use this?
No. This is a done-for-you setup. We install the system for your business, customize the lead form and follow-up messages, set up your QR code, and show you how to use it.
How does the QR code work?
Your QR code can be opened on your phone, printed on a booth sign, added to a flyer, placed on a table display, or included on a business card. When someone scans it, they fill out your lead form and their information is saved automatically.
Can it help people book appointments?
Yes. If your next step is a call, consultation, estimate, demo, class, or appointment, your booking link can be included in the follow-up so leads can schedule without extra back-and-forth.
Can I add notes about each lead?
Yes. When someone submits their information, you can add notes from your phone so you remember the conversation, their pain points, what they asked about, and what to reference in your personal follow-up.
Can team members be notified too?
Yes. If someone else on your team needs to respond, the system can notify the right person when a new lead comes in.
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